PERLEMBAGAAN BAGI PERSATUAN KELAB KIWANIS MALAYSIA
ARTICLE 1 DEFINITIONS
Section 1. Wherever these terms appear throughout these bylaws, "club" means a club in good standing as defined from time to time by Kiwanis International and "active member" means a member in good standing with his/her club. Provisions regarding sending notices to clubs about meetings, amendments, resolutions and provisions regarding payment of club financial obligations shall apply to all chartered clubs, whether in good standing or not in good standing.
ARTICLE 2 NAME, PURPOSE AND STRUCTURE
Section 1. The name of this organization shall be "Persatuan Kelab Kiwanis Malaysia (Association of Kiwanis Clubs Malaysia) in conformity with the requirements of the Registry of Societies, Malaysia, or the "Malaysia District of Kiwanis International" in conformity with Kiwanis International.
Section 2. The "Persatuan" is affiliated with Kiwanis International and will function as a District of Kiwanis International. The territorial limits of this District shall be confined to Malaysia only. Neither the District name nor territorial limits shall be changed unless permission shall first have been obtained from the Kiwanis International Board of Trustees.
Section 3. Its registered place of business is at Lot 13490, Jalan Jenjarum (Off Jalan SS 23/1, Taman SEA), 47400 Petaling Jaya, Selangor Darul Ehsan, Malaysia, or such other place or places as may from time to time be decided on by the District Board. The registered place of business of the District shall not be changed without the prior approval of the Registrar Registry of Societies. The business and correspondence address is at Unit 6.02, 6th Floor, Wisma Academy, 4A Jalan 19/1, 46300 Petaling Jaya, Selangor Darul Ehsan, Malaysia or such other place as deemed suitable by the District Board.
Logo as per attachment
The "seal" of Kiwanis, circle in shape, consists of a K in the centre and bounded by Kiwanis International on the outer ring, with white against royal blue colour in the background.
The Kiwanis wordmark, in royal blue, is used in in conjunction with the seal in a lockup as depicted above or may be used alone.
The seal, together with the Kiwanis wordmark, reflect a rebranding carried out by Kiwanis International. It carries a clear and direct name recognition.
The purpose of this District shall be primarily to help Kiwanis clubs and Kiwanis International advance the Objects, objectives, policies and strategic goals of
Kiwanis, and specifically to cooperate with Kiwanis International in:
-Building new clubs and strengthening existing clubs
-Delivering education to clubs, and
-Delivering service leadership programs and global campaign for children programming to and through clubs.
The purpose of the District also shall be to promote the interests of the clubs within the District to Kiwanis International.
Section 5. The District shall group clubs into divisions. The territorial limits of the divisions shall be defined by the District Board via its policies.
Section 6. Each club within the District boundaries is a member of the District and is entitled to all the rights, privileges, and responsibilities thereof.
ARTICLE 3 OFFICERS
The officers of the District shall be the Governor, Immediate Past Governor, Governor-elect, Vice-Governor, District Treasurer, District Secretary, a Lieutenant Governor for each division.
a. No offices other than those of District Secretary and District Treasurer may be combined in one person.
b. After their election and before their assumption of office, all officers shall be known and designated by the titles of the offices to which they have respectively been elected followed by the term "designate."
Section 2. The District Secretary shall notify the Registry of Societies before the start of the administrative term of any person duly elected to hold office who is not a Malaysian citizen.
Each District officer shall be an active member in good standing in a club of the District; and each Lieutenant Governor shall be an active member in good standing in a club in the division from which elected.
The Governor, Governor-elect, Vice-Governor and District Treasurer shall have a clear criminal history background check conducted and verified by Kiwanis International.
Section 3. Officer terms shall be as follows or until said officer's successor shall be duly elected and qualified. The terms of all district officers shall begin on October 1.
a) No person shall serve as Lieutenant Governor for more than three (3) consecutive terms as a Lieutenant Governor.
Section 4. Each District officer has the duty and responsibility to :
a. Promote the Objects and objectives of Kiwanis International.
b. Promote the interests of the clubs within the district.
c. Perform such duties and responsibilities as are currently prescribed or as may be amended in the bylaws, policies, or procedures of Kiwanis International or of the District or as may be assigned by the District Board.
d. Actively promote implementation of growth efforts of the district in conjunction with Kiwanis International's strategic growth plans.
e. Actively promote and support programs of emphasis by Kiwanis International, such as the service leadership programs (where applicable) and the global campaign for children.
f. Attend all meetings required by the District.
g. Whenever possible, all District officers are encouraged to attend the Kiwanis International Convention, and if applicable, attend the Kiwanis Asia-Pacific Convention.
Section 5. The Governor has the further duties and responsibilities to :
a. Serve as the chief executive officer of the District, under the direction and supervision of the Kiwanis International Board of Trustees.
b. Plan and develop the general program for the district convention and conferences with the advice and consent of the District Board.
c. Preside at all District conventions and meetings of the District Board.
d. Attend all conventions and other meetings required by Kiwanis International. He/she shall attend the Kiwanis International Convention and the Kiwanis Asia- Pacific Convention respectively during his/her term.
e. Be responsible for implementing growth efforts of the district in conjunction with Kiwanis International's strategic growth plans.
f. Actively promote the Service Leadership Programs of Kiwanis International and assure proper supervision of those programs on a local, divisional, and district level.
Section 6. The Governor-elect has the further duties and responsibilities to
a. Attend all meetings required by Kiwanis International for Governors-elect, including the Governors-elect Education Conference and the Kiwanis International Convention.
b. Be responsible for the training of incoming lieutenant governors, District committee chairs and for implementing club education programs.
c. Support the Governor in his/her role as an officer of Kiwanis International.
Section 7. The Vice-Governor has the further duties and responsibilities to give priority to such training, orientation and other activities that focus on education, leadership and growth in order to prepare to later hold the offices of Governor-elect and Governor. This should include attending the training of in-coming district officers.
Section 8. The Immediate Past Governor shall be a resource to the District Governor and District Board.
Section 9. The District Secretary has the further duties and responsibilities to :
a. Assist the Governor and District Board in conducting the business of the District.
b. Keep all records of the District.
c. Be the executive in charge of the District Office and, subject to the approval of the District Board, select the employees (if any).
d. Submit to the proper officers, committees, or persons all communications received from Kiwanis International and cooperate with the Governor in forwarding all reports required by Kiwanis International.
e. Attend and keep the minutes of the meetings of the District Board and the district conventions.
f. Make a report to the district at its annual convention and such other reports as directed by the Governor or the District Board.
Section 10. The District Treasurer has the further duties and responsibilities to:
a. Be a member of the Finance Committee.
b. Regularly review and advise the District Board on the financial condition of the District.
c. Make a report at the annual convention.
d. Keep the financial accounts and records and be responsible for proper internal control procedures, including the receipt, deposit, and disbursement of District and sponsored organization funds in the manner authorized and prescribed by the District Board.
e. Make available for inspection by the Governor, the District Board, or any authorized parties, the financial accounts, records, and books of the District and its service leadership programs (if any).
Section 11. The Lieutenant Governors have the further duties and responsibilities to
a. Perform the duties as a member of the District board.
b. Provide support and assistance to the clubs in their division.
c. Plan and preside at divisional meetings.
d. Assist the Governor and the District board in communicating and implementing the plans and goals of the district in their divisions.
e. Report to the Governor about the conditions and activities of clubs within their divisions.
f. Visit each club in the division as many times as required by the District.
g. While serving as Lieutenant Governor-elect shall assure training of the incoming club officers.
ARTICLE 4 DISTRICT BOARD
Section 1. The District Board shall be composed of all District officers as defined in Article III Section 1.
Section 2. The management and control of the affairs of the District not otherwise provided for in these bylaws shall be vested in the District Board, subject to the supervision and control of the Kiwanis International Board of Trustees. The District Board may adopt policies and/or procedures, provided they are not in violation of any applicable laws or any higher governing documents.
Section 3. The District Board shall hold at least two (2) regular meetings during each year, one of which shall be held prior to October 31, at such times and places as designated by the Governor. If the first meeting is held prior to October 1, any action taken shall become effective on October 1, unless a later date is specified.
Section 4. A special meeting of the District Board may be called by the Governor or two-thirds (2/3) of the entire Board.
Section 5. Subject to the laws of local jurisdiction, the District Board may meet and conduct business by any method that allows all participants to simultaneously communicate with one another or as otherwise allowed by law. Participation by such methods constitutes attendance. Normal board meeting rules and processes apply unless otherwise determined by the Board.
Section 6. The District Secretary shall notify each member of the District Board and the Executive Director of Kiwanis International of the time, place, and date of any regular meeting at least three (3) weeks in advance and of any special meeting at least three (3) days in advance.
Section 7. In the absence of the Governor from a meeting, the District Board shall elect one of its members to act as presiding officer.
Section 8. A simple majority of the total members of the District Board constitutes a quorum, and a majority vote of those present and voting is required for all business unless otherwise provided in these bylaws. However, the District Board shall decide whether a two-third board members' attendance is necessary on any important substantive decisions as dictated by relevant Articles and sections of this set of bylaws.
Section 9. Within thirty (30) days after any District Board meeting, the District Secretary shall provide a draft of the meeting minutes or a summary of the actions taken to Kiwanis International, and a copy shall be made available to clubs in the district. The district shall provide a copy of the official minutes of each board meeting to Kiwanis International within thirty (30) days after approval by the District Board.
ARTICLE 5 COMMITTEES
Section 1. The titles, structure and duties of District standing committees shall be those defined by the Kiwanis International Board of Trustees. The District may establish additional standing committees upon approval of the district house of delegates.
Section 2. Each standing committee shall cooperate with the appropriate committee of Kiwanis International. The District shall also have the following standing committee:
The Governance Committee shall review resolutions and district bylaws amendments submitted by the District Board and clubs to assume proper submission and acceptable wordings and shall, if requested, assist the District Board in drafting resolutions or district bylaws amendments.
It shall review and in consultation with Kiwanis International, provide clearance and approval on all club bylaws for newly-chartered clubs prior to their submissions to the Registry of Societies for final approval.
It shall review and advise on club bylaws of existing Kiwanis clubs in accordance with the prevailing Standard Form for Club Bylaws approved by Kiwanis International from time to time.
It shall advise the Governor and the District Board on any matter pertaining to upholding the accepted values and principles of good governance benchmarked against best-practices.
Section 3. The Governor may create special committees, subject to the approval of the District board.
Section 4. The Governor shall appoint all committee chairs and members, subject to approval of the District Board.
Section 5. The Governor shall be an ex-officio member of all standing and special committees.
Section 6. All committee chairs and their members shall be subject to removal by the Governor.
ARTICLE 6 CONVENTIONS
Section 1. The annual convention of the District shall be held at such place and date, between March 15 and September 15, as shall be mutually agreed upon by the District Board and the Kiwanis International Board of Trustees, except that no district convention shall be held within the period of thirty (30) days prior to, during, or thirty (30) days following the Convention of Kiwanis International or Council of Districts and/or Nations (if any) unless approved by the respective board(s). In the event the annual convention of Kiwanis International is held within the geographic boundaries of a district, the District may hold its convention in conjunction with the Kiwanis International convention; in such cases, District functions may not be held during general sessions of the Kiwanis International Convention.
Section 2. Special conventions of the District shall be called by the Governor upon the request of a majority of the clubs, or upon the request of three-fourths (3/4) of the members of the District Board.
Section 3. The District Secretary shall notify each club and the Executive Director of Kiwanis International at least sixty (60) days prior to the date of the annual convention and at least thirty (30) days prior to the date of any special convention or rescheduled annual convention. The notification shall be accompanied with the annual audited accounts of the immediate previous term, profiles of qualified candidates vying for the offices of Governor, Governor-elect, Vice-Governor and District Treasurer.
Section 4. The District Board shall have full supervision and management of all conventions.
Section 5. For each convention, the Governor shall appoint a Committee on Credentials and a Committee on Elections, each to consist of at least three (3) members. All members of the Committee on Elections shall be delegates.
Section 6. At any district convention, each club shall be entitled to seat up to three
(3) delegates, two (2) of whom should be the club president and president- designate, as well as three alternates who may serve if any delegate is absent. Club delegates and alternates shall be active members of the clubs they represent. However, the Lieutenant Governor or Past Lieutenant Governor may represent any club in their division not otherwise represented by three delegates.
Delegates shall be elected by each club prior to the convention and certified to the District by the club president and secretary.
A current or past Lieutenant Governor representing a club may be certified by the Credentials Committee or its designee.
Section 7. Official delegates of a newly-organized club shall be granted full privileges at district conventions after the charter has been approved by the Kiwanis International Board of Trustees and registration approval obtained from the Registry of Societies, Malaysia. Chartered clubs without ROS registration approval being obtained may attend the convention but will not be permitted to participate in any form of voting on motions, resolutions and candidacies for elected positions.
Section 8. All officers, Lieutenant Governors-designate, Past Governors, Past Area Coordinators of the District who are active members of a club in the district shall be delegates-at-large to all district conventions.
Section 9: To be accredited, a delegate must have paid a convention registration fee, if such is required.
Section 10. Clubs suspended by Kiwanis International may attend the convention but will not have any voting rights.
Section 11. Clubs whose charter have been revoked by Kiwanis International or suspended/ deregistered by the Registry of Societies will not be permitted to attend nor vote in the convention.
Section 12. There shall be no voting by proxy or absentee ballot.
Section 13. The District Board may establish registration fees to be paid by persons attending any district convention. The proceeds derived from such registration fees shall be expended upon the determination of the District Board.
Section 14. The business of the annual convention shall include the adoption of the annual audited accounts. The convention may also propose, discuss, adopt resolutions, move motions, recommend proposals or highlight concerns to the District and/or Kiwanis International. The District Board shall follow through on important matters raised, if necessary, with Kiwanis International.
Section 15. In the absence of the Governor from any convention of the district, the District Board shall designate any elected member of the District Board to act as presiding officer.
Section 16. Delegates from at least one-third (1/3) of qualified clubs shall constitute a quorum at any district convention, and no less than a majority vote of the club delegates present and voting is required to approve all business unless otherwise provided in these bylaws. Clubs not qualified for purpose of quorum determination include those under suspension.
Section 17. Within thirty (30) days after any convention, the District Secretary shall provide a written report of the actions taken, approved by the Governor, and shall transmit the report to the Executive Director of Kiwanis International. A copy of the report shall be made available to clubs in the district.
Section 18. In the event the District Board shall determine by resolution that there exists a condition of emergency that compels cancellation of the annual district convention, the Board shall notify Kiwanis International and District clubs immediately and shall determine one of the following methods to transact any and all business that was to be transacted at the annual convention, as soon as practical. The preference will be to reschedule the convention, if possible, or, alternatively, to call a meeting of all persons having the status of delegates-at-large at district conventions, a quorum of which shall be a majority.
Section 19. The official program of a convention as approved by the District Board shall be the order of the day for all sessions. Changes in the agenda of the House of Delegates may be made from time to time by a majority vote of the house.
Section 20. Resolutions
a. A club, by majority vote of its members or board, may propose resolutions to be considered at any convention of the district, provided they are submitted to the District Secretary not less than sixty (60) days prior to the date of the convention. Resolutions may also be proposed by the District Board.
b. All proposed resolutions shall be referred to the Governance Committee for its consideration and recommendation to the District Board. The Committee may modify, combine, edit, or not accept any club proposals. The District Board shall have final authority on resolutions to be considered at the convention.
c. No later than thirty (30) days prior to the district convention, the Secretary shall make available to each club in the District a copy of all proposed resolutions other than those of memoriam and appreciation.
d. No other resolutions shall be considered unless approved for consideration by two-thirds (2/3) vote of the District Board and presented no later than the beginning of the House of Delegates.
e. Resolutions may be adopted by a majority of the valid votes cast by the delegates present and voting, except those recommended by the Board less than sixty (60) days in advance which shall require two-thirds (2/3) vote to adopt.
Section 21. The House of Delegates shall adopt standing rules to conduct business.
ARTICLE 7 NOMINATION AND ELECTION OF OFFICERS
Section 1. The election of officers, except as otherwise provided in these bylaws, shall be held at the annual convention. The official program of the convention shall indicate the date, time and place of the elections.
Section 2. The District Secretary, who will assume office on October 1, shall be appointed by the Governor-designate, subject to the approval of the District Board- designate.
Section 3. The nominating and election procedure for officers to be elected at the annual convention shall be as follows :
a. The Governor-elect shall be the sole candidate for the office of Governor and the Vice-Governor shall be the sole candidate for the office of Governor-elect.
b. All qualified candidates for offices to be elected at the annual convention must submit written notice of candidacy to the District Secretary no later than the beginning of the first convention session.
c. Qualified candidates for Governor, Governor-elect and Vice-Governor shall :
-Submit a signed agreement to Kiwanis International to fulfill their duties
-Have a clear criminal history background check conducted and verified by Kiwanis International.
d. Prior to elections, the District Secretary shall report the qualified candidates to the House of Delegates.
e. Nothing in this Article shall be construed as limiting the right to make further nominations of qualified candidates during the House of Delegates session.
f. A majority of all valid votes cast shall be necessary for each office elected at the convention. In the event that no nominee receives a majority of valid votes cast, a new election shall take place immediately, with the nominee receiving the fewest number of votes eliminated from the ballot. This procedure shall be followed until one nominee receives a majority vote.
g. The voting shall be by ballot only where there are two (2) or more candidates for the same office.
h. Cumulative voting shall not be permitted.
Section 4. Duties of Credentials Committee and Elections Committee
a. The Credentials Committee shall verify all club delegates and shall determine the seating of any delegates not previously certified by their club. Prior to the elections taking place, the Credentials Committee shall report the delegate count to the District Secretary and Elections Committee, and shall make available to them, upon request, a list of the delegates.
b. The Elections Committee shall have general charge of the election and of distributing and counting all ballots. The Elections Committee shall report promptly to the convention the results of all balloting. The report shall be signed by a majority of the committee.
Section 5. Election of Lieutenant Governor and Lieutenant Governor-elect
a. The Lieutenant Governor of each division shall hold, not earlier than the first week of the administrative year and not later than the annual district convention preceding the expiration of the Lieutenant Governor's term, a meeting to elect a Lieutenant Governor and a Lieutenant Governor-elect for the next term. The time and place of this meeting shall be designated by the Lieutenant Governor. The president of each club in the division shall be notified at least 10 days prior to the meeting. Past Governors and Past Lieutenant Governors who are active members of a club in the division, as well as non-delegate club members, shall also be invited to the meeting and shall have the privilege of the floor, but shall be without vote.
b. Each club in the division is entitled to three (3) delegates, two (2) of whom should be the club president and president-designate, as well as three alternates who may serve if any delegate is absent. All club delegates and alternates shall be active members.
c. Delegates from at least a majority of the clubs in the division shall constitute a quorum.
d. The Lieutenant Governor shall conduct the elections, unless he/she is a candidate for election. If the Lieutenant Governor is absent or ineligible to serve, the meeting shall elect a delegate to conduct the elections.
e. No person shall be considered a candidate for Lieutenant Governor or Lieutenant Governor-elect without first providing written consent and an agreement to carry out the duties and responsibilities of office.
f. The Lieutenant Governor-elect shall be the sole candidate for the office of Lieutenant Governor. However, nothing shall preclude additional nominations of qualified candidates from the floor.
g. Voting shall be by ballot only where there are two (2) or more candidates for the same position. A majority of all valid votes cast shall be necessary for elections. In the event that no nominee receives a majority of valid votes cast, a new election shall take place immediately, with the nominee receiving the fewest number of votes eliminated from the ballot. This procedure shall be followed until one nominee receives a majority vote. In the event of a tie vote, the Lieutenant Governor shall be entitled to vote.
h. The Lieutenant Governor shall report the election results immediately to the District Secretary who shall report the results to Kiwanis International.
i. A Lieutenant Governor-elect is not a District officer. ARTICLE 8 VACANCIES IN OFFICE
Section 1. In the event of a vacancy in the office of Governor, Governor-elect or Vice Governor, the vacancy for the unexpired term shall be filled by majority vote of the District Board from among the qualified Past Governors or current or past Lieutenant Governors.
Section 2. In the event of a vacancy in the office of Immediate Past Governor, the active member who served as Governor most recently prior to the Immediate Past Governor who is willing and able shall automatically become the Immediate Past Governor.
Section 3. In the event of a vacancy in the offices of District Secretary or District Treasurer, the Governor shall appoint a qualified member of a club of the district to fill the office for the unexpired term, subject to the approval of the District Board.
Section 4. In the event of a vacancy in the office of Lieutenant Governor, the District shall notify the clubs in the affected division that a replacement Lieutenant Governor may be elected at a division meeting to be held within sixty (60) days from the date of such vacancy. In the absence of a replacement being elected by the division, a qualified member of a club in the same division shall be elected by a majority vote of the District Board.
Section 5. In the event that the election of any district officer cannot be completed for any reason, the district board may consider the office to be vacant and may fill it as a vacancy as provided in these bylaws for such office.
Section 6. In the event that, after election and before October 1, any District officer- designate is unable to serve for the year elected, the District Board-designate for said year shall fill the position as a vacancy as provided in these bylaws for such office. Disability or inability of a governor-designate to serve for the year for which elected shall first be determined by a two-thirds (2/3) vote of the entire district board- designate.
Section 7. In the event that the Governor is temporarily incapacitated and is unable to discharge the duties of office, the District Board shall elect, by a majority vote of the District Board, a qualified Past Governor or current or Past Lieutenant Governor to become Acting Governor until the Governor is able to resume the duties of office. While the Governor is incapacitated, the Acting Governor shall have all the duties, responsibilities, and authority given to the Governor by these bylaws and the Bylaws of Kiwanis International. If, after a period of sixty (60) days, it appears to the Board that the Governor continues to be incapacitated and is not able to resume the duties and responsibilities of office, the Board may declare the office of Governor vacant and the vacancy shall be filled in accordance with the provisions for filling vacancies in such office as provided in these bylaws.
ARTICLE 9 REMOVAL OF OFFICERS
Section 1. If a District officer is alleged by the Governor or two-thirds (2/3) of the District Board to be failing to perform his/her duties, the District Board shall investigate the allegation and determine the matter at a meeting held within forty- five (45) days after the investigation is complete or as soon as reasonably possible. Written notice of the allegation, investigation, and meeting shall be given to the accused officer at least thirty (30) days prior to the meeting. The accused officer shall be permitted to attend the meeting and present a defense. If the allegation(s) is sustained by no less than a two-third (2/3) vote of the entire board, the office shall be declared vacant.
a. "Conduct unbecoming a member of the Kiwanis family" is defined in Kiwanis International Policy as any conduct that:
-is incompatible with the best interests of the public or of members of the Kiwanis family; or
- tends to harm the standing of Kiwanis in the local or global community.
b. If an allegation of "conduct unbecoming a member of the Kiwanis family" is made against a district officer, allegedly committed while he/she was engaged in his/her duties as a district officer, the governor shall immediately request from Kiwanis International a copy of the detailed procedures to be followed by the District and shall appoint a special investigator to investigate the matter. If an allegation is made against the governor, they shall be referred to the Kiwanis International President and Executive Director to be handled under the process for Kiwanis International Officers. If the investigation report concludes there is a reasonable basis for the allegation, the Governor shall notify the accused officer and refer the matter to the District Board to conduct a hearing to decide the matter. The Board shall then meet and report its decision whether the accused officer did or did not engage in "conduct unbecoming," and, based on that decision, the appropriate disciplinary action, as follows: counseling, a verbal or written reprimand, or suspension or removal from office.
c. If either the accused officer or the Investigator believes some part of the investigation was faulty or the determination was incorrect, either party has the right to request in writing reconsideration by the Board. The Board's decision on the matter shall be final.
d. If, at any point during the "conduct unbecoming" process, possible criminal wrongdoing is discovered, the matter shall be reported to the proper authorities.
e. All materials, facts, and information related to the investigation, determination, and reconsideration (if any) shall be kept confidential at all times by any parties or persons involved in any part of the process.
f. The club shall retain all official records on the matter (allegation report, investigation report, hearing record, board report and appeal record (if any) in a confidential file as long as required by applicable law and shall send a copy to the Executive Director of Kiwanis International, to be retained in a confidential file.
Section 3. If the District employs the District Secretary, District Treasurer or other district officers, the employment relationship supersedes the officer relationship.
Section 4. Whenever a District officer is removed from office for reasons involving conduct unbecoming a member of the Kiwanis family or failure to perform the duties of office or resigns from office, that person may be declared by the District Board to be ineligible to hold a district office or appointment in the future.
Section 5. When a member of the Board absents himself/herself for three (3) consecutive board meetings, excluding special and emergency meetings convened at short notice, he/she will automatically be removed from the board for that administrative year. The board member will also automatically lose his/her office and the vacancy shall be filled in accordance with Article VIII of these bylaws.
ARTICLE 10 REVENUE
Section 1. Each club shall pay to the District for each of its existing membership, with the exception of its honorary members, the sum of RM 72.00 per annum (Ringgit Malaysia Seventy Two only) as dues. Dues shall be based on each club's annual membership report to Kiwanis International as of September 30 of each year and shall be due annually on October 1 and payable by December 31 of the prevailing administrative term.
Section 2. The District board may establish registration fees for district conferences or other meetings.
Section 3. No financial obligation shall be placed upon clubs of the district other than those provided in these bylaws or adopted by a two-thirds (2/3) vote of the House of Delegates.
ARTICLE 11 FINANCE
Section 1. Not later than October 31, the District Board shall approve a budget of estimated revenues and expenses for the year, including capital expenditures.
Section 2. The financial records of the District shall be examined at the end of each fiscal year by a qualified individual or company selected by the District Board. The individual(s) should be qualified to perform such work in their respective jurisdiction. A copy of the annual financial examination shall be sent to the Executive Director of Kiwanis International by March 31 and to members of the appropriate district leadership and shall be made available, upon request, to clubs and members in the district.
Section 3. The District Board shall determine the official depository or depositories and shall designate those persons authorized to disburse funds.
Section 4. The District will comply with all governmental reporting requirements for finances, taxation, employment and any other areas of operation.
Section 5. The District shall report annually on its financial status to the Kiwanis International Board and at such other times and including such information as requested by the Board.
ARTICLE 12 OTHER AUTHORITIES
Section 1. This District bylaws and policies will comply with all applicable laws in its local jurisdiction(s).
Section 2. For authority on all matters not covered by these bylaws, the following documents will apply, in this order of priority:
First Kiwanis International Bylaws
Second Kiwanis International Policies and Procedures Third kiwanis Asia-Pacific Bylaws
Fourth Malaysia District Policies & Procedures
Fifth Robert's Rules of Order Newly Revised (latest edition) A
ARTICLE 13 AMENDMENTS
a. A club, by majority vote of its members, may propose bylaw amendments to be considered at any convention of the District, provided they are submitted to the District Secretary not less than sixty (60) days prior to the date of the convention. Bylaw amendments may also be proposed by the District Board.
b. No later than thirty (30) days prior to the district convention, the Secretary shall make available to each club in the District a copy of all proposed bylaw amendments.
c. Amendments to these bylaws may be adopted by two-thirds (2/3) of the valid votes cast by the delegates present and voting.
Section 2. These bylaws and any amendments to them shall be in conformity with the Kiwanis International Bylaws and the Standard Form for District Bylaws. Amendments previously verified by Kiwanis International to be in conformity may become effective immediately, unless a later date is specified upon adoption. Any amendments not in conformity shall not be effective until and unless approved by the Kiwanis International Board. Any questions regarding conformity shall be determined by the Kiwanis International Board.
Section 3. If the Kiwanis International Bylaws are amended in such a way that necessitates revisions to the Standard Form for District Bylaws, the District House of Delegates shall amend the District Bylaws at the next annual convention to reflect such revisions.
ARTICLE 14 SEVERABILITY
Section 1. In the event that any provision of these bylaws is held invalid, all other provisions shall remain in effect.
ARTICLE 15 INCORPORATION AND DISSOLUTION
Section 1. The District will incorporate or register with the proper authority(ies) as may be required by applicable law and shall maintain such incorporation or registration annually.
Section 2. (a) The District may be voluntarily dissolved by a Resolution of not less than three-fifths (3/5) of the total delegates present and voting at a district convention.
(b) In the event of the District being dissolved for any reason, all debts and liabilities shall be decided at the convention. The last District Board will provide for proper distribution of District funds or other assets, in accordance with the Societies Act, 1965 of Malaysia. If the District Board does not do so, the Kiwanis International Board shall do so.
ARTICLE 16 GENERAL PROVISIONS
Section 1. The District shall not be used for political purposes, including propaganda, trying to influence legislation, or participating in a campaign for or against any candidate for public office.
Neither the District nor its member clubs shall attempt to restrict or in any other manner interfere with the trade of prices or engage in any Trade Union activities as defined in the Trade Union Ordinance, 1959.
Section 2. The administrative and fiscal year of the District shall be October 1- September 30.